Non-profit Tax Preparation Checklist 

Reminder: 2021 taxes are due May 17, 2022 for calendar year filers

Basic Info

  • Determine IRS tax exempt status and type

  • Employer Identification Number (EIN) as registered with the IRS. If you don’t have an EIN, apply online at IRS.gov

  • All amounts and dates for federal, state, and local estimated tax payments made

  • Statement of organization’s mission and primary exempt purpose

  • List of program service accomplishments

Officer Info

  • List of organizations current or former officers, directors, trustees, key employees, and highest compensated employees, and current independent contractors

  • Reports for each person’s name, address and title

  • Reports detailing officers, directors, etc. compensation and benefits, and average hours per week devoted to the organization and related organizations

Organization and Financial Records

  • Statement of revenue and functional expenses

  • Balance sheet

  • Reconciliation of net assets

  • Reports detailing fundraising activities, fundraising events, and gaming

  • If a public charity, a list of supported and supporting organizations

  • Reports of contributions including name and address of contributor, and type and amount of contribution

  • Reports on grants and other assistance to organization

Organization and Financial Records

  • Reports on any tax-exempt bonds issued

  • Reports on related organizations and unrelated partnerships

  • Information regarding governing body and management, governance policies, and disclosure practices

  • Compiled, reviewed or audited financial statements

  • Information regarding any unrelated business income

  • Copy of all Form(s) 1099 and W-2 issued

  • Reports detailing all federal unemployment, Social Security, and Medicare tax paid (940 and 941)

  • Reports of state and local payroll tax paid

Asset Records

  • Prior year depreciation schedules detailing asset cost, date placed in service, prior depreciation, and business use percentage

  • Date of purchase, cost, trade-in allowance, and business use percentage for all assets acquired during the tax year

  • Date of purchase, cost, sales proceeds, trade-in allowance, expenses of the sale, and accumulated depreciation for all assets disposed of during the tax year

  • Mileage log for each owned or leased vehicle (business use and total use)

  • Reports for business use percentage and actual expenses for each owned vehicle (gas and maintenance costs)